As a business coach, you have a lot of responsibilities. You are tasked with not only managing and growing your business, but you also have to help your clients grow their businesses. Without the proper support, it can be very stressful.
It can be hard giving your clients 100% if you’re drowning in day to day tasks like responding to emails, confirming appointments, updating your website, proofing your blog posts, managing multiple social media accounts, paying bills, updating your CRM, preparing newsletters, etc.
Hiring a virtual assistant (VA) will allow you the time you need to get to know your clients, learn about their businesses and provide them with the support they need to be successful.
TASK 1: EMAIL MANAGEMENT
Email management can be delegated to a VA. While there are some emails that every business owner needs to personally address, a virtual assistant can help you sort through the chaos by:
- responding to priority emails
- removing spam and junk messages
- setting up folders to help the business owner easily find important messages
TASK 2: CLIENT SURVEYS
Client surveys serve two purposes: to see where your business needs improvement and to get testimonials that validate your services. A professional team of virtual assistants can reach out to your clients via phone or email to request a survey. It’s always easier and more professional to have a 3rd party reach out to them; this is a great way to alleviate any awkwardness.
TASK 3: EVENT SUPPORT
Business coaches are very well known for hosting informative events whether it be virtual or in person. Your virtual support team can help you with a variety of tasks like:
- setting up your webinar or teleseminar
- keeping your webinar or teleseminar attendants that arrive early entertained
- setting up the autoresponders for people that register for your event
- assist with the online promotion of your event
- design promotional material for your event
- proof the copy for your event
- sending out individual thank-you email or letters to the event attendants
TASK 4: CALENDAR MANAGEMENT
There’s nothing worse than being double booked or late for a meeting. Having someone available to confirm appointments, notify you in advance about meetings and send out email notifications can make a huge difference in the growth of your business.
TASK 5: PREPARE AND PROOF NEWSLETTERS
We all know how much time can be exhausted when trying to put together a newsletter or email broadcast. Wouldn’t it be awesome if you could delegate it out to someone you can trust to do a great job?
TASK 6: EDIT AND UPLOAD VIDEOS
Your virtual assistant team can take care of all of your video editing and upload needs. Just send over the rough version and your notes!
TASK 7: WEBSITE MANAGEMENT
Now you can focus on other elements of your business and let someone else worry about the updates to your website. Need a new landing page? No problem. Do you have content that needs to be proofed? No problem. Need an old promotion removed? Don’t worry, you’re covered.
TASK 8: POWER POINT PRESENTATIONS
Do you have a Power Point Presentation that really needs to get done? Send it on over. A VA can handle all of the editing and customization of your presentation.
TASK 9: FLYERS AND OTHER MARKETING MATERIAL
Creative virtual assistants will design all of your promotional and business branding materials. You shouldn’t have to worry about learning how to use Photoshop, CorelDraw or any of these other graphic design programs.
Now not all virtual assistants specialize in the tasks mentioned in this article, but there are tons that do! Having all of your needs under one umbrella makes everything flow so much easier, you save money and you can feel at ease knowing that all of your efforts are cohesive. I hope this article has been helpful. Comments are always welcomed, so feel free to drop me a line below.
Are you looking for a reliable virtual support team? I would love to chat with you about what Apex Virtual Solutions has to offer. Give me a call at 866-874-3647.
Thanks for stopping by,
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